How to Convert Office 365 Emails to PST File Format?

The most widely used email services worldwide are Office 365 and Microsoft Outlook. However, people are exporting their data to Office 365, which is hosted in the cloud, since the cloud is becoming more and more popular. But have you ever wondered what would happen if consumers lost or misplaced all of their emails from their Office 365 accounts and you had no backups left? With the help of the eDiscovery PST Export Tool and the professional way, you may convert Office 365 emails to PST manually or automatically (Office 365 Backup).

Important Reasonings to Transfer Office 365 Emails to PST

There are a variety of reasons to convert Office 365 emails to PST, though. But these are the key causes:

Office 365, which is hosted in the cloud, is a practical email solution for online data storage. It also has a lot of shortcomings, though. In comparison to desktop email clients like Outlook, cloud platforms have higher possibilities of data loss due to account recording, network packet analysis, hacking, etc. Therefore, creating an Office 365 email backup is an excellent practice to safeguard your data.

Due to the fact that Cloud services are available in subscription packages, there is a significant variation in storage capacity when it comes to archiving. If your storage is full, you must either increase your cloud membership to include extra storage or remove mailbox contents to make room.

#1: Convert Microsoft 365 Emails to Outlook PST Using eDiscovery

1. Use legitimate admin credentials to log into Office 365.
2. Then choose Exchange from the Admin Center.
3. Go to Permissions > admin roles in the Exchange Admin Center and choose Discovery Management.
4. Add the Mailbox Import Export role to the Discovery Management, add yourself using the + button, and then click Save.
5. Returning to the admin center, choose in-place eDiscovery & hold it under Compliance Management.
6. The plus symbol is shown here. Simply click on it to create a new search query, enter the name and description, then click Next to proceed.
7. Select one of the following options in the Mailboxes section based on your needs, and then click Next.
8. Enter the information for the search items under the Search query, and then click Next.
9. You may now execute in-place holding of search items under the In-Place Hold settings.
10. To convert Office 365 emails to PST, choose Compliance management and then click the arrow button. To migrate the PST utility, it will download the PST Export Tool.
11. One can explore the place in the eDiscovery PST Export Tool to save the output PST file. Click start to begin the procedure.
12. It will request your Office 365 login information in order to complete the procedure, once the procedure is complete, Tap the close button.
13. By including your PST file in an existing Outlook profile in Microsoft Outlook, you may access it here.

Limitations of Manual Method

The manual method has various drawbacks, which are listed below:

1. The manual method is a very challenging and demanding process.
2. How to convert Office 365 emails to PST Outlook is a highly time-consuming and difficult procedure to do.
3. For non-technical people, it is not user-friendly or simple.
4. To execute the aforementioned assignment, comprehensive technical expertise is required.

#2: Convert Office 365 Emails to PST Using Automatic Method

In light of the manual method’s shortcomings discussed above, it might be difficult for non-technical people to do such time-consuming and difficult jobs. To answer the question “how do I convert Office 365 emails to PST,” it is advised that you use a professional solution like 4n6 Office 365 Backup Tool. It is not necessary to possess technical skills to utilize the tool. Because of this, non-technical users may effectively use the program to export Office 365 mailbox in PST format for any MS Outlook edition, including Outlook 2021, 2019, 2016, 2013, 2010, etc.

Note: If you want to read more details on this topic, so visit this link: Download Office 365 Mailbox to PST

How to Use this Software – Step-by-Step Guidance

1. Go to the Office product page and then click the download button for installing and opening the software
2. After that, click the Open button, then select the Add account button >> Enter the Login details and click the Add button
3. Now, you can see the Microsoft 365 emails on the Software panel
4. Thereafter, click the Export button and then select the PST option
5. Finally, select the destination path and then Tap the Save button
   

Conclusion

In this blog, we’ve shown readers how to manually convert Office 365 emails to PST Outlook. However, choosing a manual method that requires technical expertise might be exceedingly difficult for non-professional users. Therefore, we have also provided a professional recommendation that is quick, dependable, and easy to use.